In no way am I complaining about my job...I am just speculating on a day in the life...
The assistant the day before a big meeting:
Create an Agenda so that those who will be facilitating the meeting will know the order to discuss important stuff with staff...
Forsee topics that need to be discussed that may have been overlooked and add them to the agenda...
Anticipate the value of a supporting powerpoint presentation and create it so that those who will be facilitating the meeting can provide a cool visual...be sure to compile supporting information and values..find great pictures to add a punch to the presentation...add humor, staff will be trying to wake up and will appreciate a chuckle or two...
Make a list of food to serve to staff...they will be hungry since they are coming in an hour early to work tomorrow...send support assistant to the store to buy food...
Make sure the room is set up properly and that all conferencing equipment is set up and ready to go...
Remember things that the boss wanted to insure were discussed and add those to the Agenda...prioritize and organize discussions...rewrite agenda anticipating bosses priorities...add a few notes of things for the presenters to say...
Email staff and remind them about meeting.
Show boss the finished powerpoint presentations when he gets out of his meeting (yes, it is an hour past your normal time to go home, but his meeting went unexpectedly over)..
Take last minute edits to the presentation home to work on and get to boss before bedtime...yes, working on the finished product is slower at home, but the fam is waiting for dinner...
Finish presentation by bedtime and email to boss...uh oh, it takes WAY longer than could ever have been expected to transmit..stay up until the message has been fully transmitted.get to bed over an hour later than expected...set alarm clock and wake up many time during the night worrying that you have not set the alarm properly...or that you have forgotten something...
On the way to work the next morning, determine that assistant may not have bought enough food and stop at 6:30am (thank goodness for 24 hr stores) and buy a few more containers of goodies...
Get to work and start coffee...then make another pot... set out food, print agendas and make sure all presenters are versed in what needs to be discussed...
Answer staff questions...and make sure boss remembers to discuss key items...
print copies of all last minute information to be distributed to staff...
set up phone for conference calls...make sure all have dialed in successfully...
remind boss that his team is there to greet staff...locate his staff and remind them to greet staff...
wipe sweat from brow and colapse into chair while the meeting runs flawlessly...boy can the boss run a meeting!!!
...congratulate boss on such a great meeting...start clean up...and make a mental note that the extra food was a good idea - since there are very few leftovers...be grateful these meetings are only once per quarter...
When the day is over...head home and colapse again...ready for a good nights rest...
A day in the life...
May 1st, 2008 at 05:01 am
May 1st, 2008 at 05:41 am 1209620486
May 1st, 2008 at 11:48 am 1209642538
May 1st, 2008 at 12:13 pm 1209643994
May 1st, 2008 at 12:38 pm 1209645528
May 1st, 2008 at 01:42 pm 1209649361
May 1st, 2008 at 10:56 pm 1209682587
May 1st, 2008 at 11:51 pm 1209685898
May 2nd, 2008 at 01:19 am 1209691196